The Wilfred Owen Association is required to provide you with the information in this Privacy Notice under the General Data Protection Regulation (EU) 2016/679 and the Privacy and Electronic Communications (EC) Regulations 2003.
The Wilfred Owen Association (the “WOA”)
Registered Charity: 702606
Yvonne Morris (Secretary)
26 Cross Lane
Under the General Data Protection Regulation there are six lawful bases for 'processing” (this means, for example, collecting, storing using and disseminating) your personal information. One of the lawful bases is called 'legitimate interest'.
Broadly speaking “legitimate interest” means that personal information can be processed where there is a genuine and legitimate reason and we are not harming any of your rights and interests.
The WOA’s legitimate reason for processing your personal data is to fulfil its overall objective:
“To encourage awareness of, and the study of, the life and work of Wilfred Owen”
In furtherance of this objective, our Constitution states that the Wilfred Owen Association may “promote public events, including exhibitions, courses, conferences, recitals, readings, competitions, festivals and other functions”
We believe that the people who share this objective would love to know how to support us.
We therefore process your personal information for the following legitimate purposes:
When we process your personal information for our legitimate interests, we will consider and balance any potential impact on you and your rights under data protection and any other relevant law.
You can change the way you hear from us or withdraw your permission for us to process your personal details at any time (see “Your rights to your personal information” below, or email email@example.com)
We may collect and process the following data about you:
We may collect and store information about you when you interact with us, which could be when you:
We keep two electronic mailing lists:
The WOA also keeps card records.
Electronic mailing lists are stored on a stand-alone computer and there is anti-virus software and spyware installed on these PCs.
Card records are stored in a locked cupboard.
How we store and protect information gathered from our website
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information and data stored on our Site.
Data is also collected and stored on PayPal for the purposes of payment for subscriptions and merchandise. The WOA is confident that PayPal is GDPR compliant. Its Privacy Notice is available at: https://www.paypal.com/en/webapps/mpp/ua/privacy-full
Our membership list is held by the Membership Secretary. The email list is held by the Secretary.
Extracts of both of these lists may be made available to other Trustees on a strictly “need to know” basis.
The membership list is shared with our printer so they can fulfil their contractual obligations:
Springhead Enterprise Park
We never pass personal information about any individual to other organisations, individuals or third-parties except with the express permission of the individual concerned, or when legally required to do so.
The WOA also keeps card records. These member records date back to our foundations in 1989. After careful consideration and a risk assessment, the WOA’s Committee has taken the decision to keep these records for archival purposes.
Data Protection legislation gives you the right to:
Request should be sent to the Secretary (firstname.lastname@example.org). You will receive a reply within one month at the latest.
If you would like more information, or have any questions about this Privacy Notice, or would like to raise concerns about our approach to Data Protection, please contact the Secretary. If you are unhappy with the response you receive, you can raise your concerns with the Information Commissioner’s Office (www.ico.gov.uk)